Most HOA problems start with the one thing:
no oversight for service vendors

AHS stops problems before they start by managing and verifying your vendor services, from landscaping, to pest control, to pool maintenance: protecting your property values and your community's reputation.

Your HOA community pays for landscaping, pool care, pest control, and maintenance, but who’s making sure the work actually gets done? AHS specializes in vendor oversight and protecting your community from costly mistakes, delays, miscommunications, and underperformance.

We inspect every job, document results, hold contractors accountable, and step in when service falls short. Our team comes from a background in luxury construction, where attention to detail isn’t optional, it's expected.

We bring that same level of precision, consistency, and professionalism to the vendors working in your neighborhood. The result? Fewer surprises, better performance, protected property values, and an HOA community that stays informed and in control.

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We inspect, audit, and manage vendor performance across all key HOA services:

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How our HOA Vendor Oversight Program works:

We’ve developed a reliable oversight process that keeps your vendors accountable and your board fully informed.
Here’s how we protect your property, your budget, and your board’s time.

Community Review

We start with a big-picture planning session, focused on your next 3 to 5 years. We align each vendor’s role with your long-term goals, whether it’s improving curb appeal, preventing deferred maintenance, or preparing for capital projects.

Monthly On-Site Inspections

We visit your property every month. Our team inspects each vendor’s work, documents performance with photos and notes, and checks for potential issues—before they become expensive ones.

Weekly Board Reports

Your board receives a report every week with vendor updates, completed tasks, areas of concern, and photos. You get full transparency and a running log of what’s happening in your community. Need to share with homeowners? These reports make it easy

Vendor Accountability & Support

We follow through when vendors fall short. If work isn’t completed properly, we escalate the issue, document deficiencies, and recommend solutions. If needed, we help your board transition to better service providers without disrupting your community.

What Happens Without Vendor Oversight?

Vendor oversight isn’t just a safeguard—it’s the difference between smooth operations and costly surprises.
Here are real-life problems communities faced before working with us:

Paying for a Never-Used Pool

When the pool pump failed on opening day, no one noticed until residents started asking. The pool was closed for three months while the contractor scrambled to fix it.

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Pool Vendor Oversight
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A $200,000 Road Replacement

Deferred maintenance added up. With no one tracking vendor work, routine repairs were skipped year after year. Eventually, the only option was full replacement.

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Erosion That Cost $40,000

Landscaping contractors missed critical drainage issues. Over time, erosion damaged trees, exposed foundations, and created standing water near buildings.

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Landscaping Vendor Oversight
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HOA communities trust AHS to verify that vendors do their job. Every time.

HOA boards trust AHS to oversee vendors with the same level of quality control used in high-end construction and development. Our job is to protect your investment, catch problems before they grow, and reduce the stress of vendor management.

  • Vendor performance checks
  • Contract review
  • On-site inspections
  • Photo documentation
  • Issue escalation
  • Vendor accountability
  • Project coordination
  • Replacement recommendations
  • Compliance verification
  • Board reporting
  • Preventative planning
  • Long-term oversight

"Our community has never looked better, our board has never been more productive, and our residents have never been happier. You can't ask for more than that!"

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Gavin

HOA President

Professional, efficient, and friendly. They provided excellent guidance and really made things easy with their Property Audit.

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Delilah

Board Member

Amazing team! I was overwhelmed with all of the work needed to be done to the place. They made the process easy and hands-off.

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Jaren

Property Owner

Ready to stop micromanaging your vendors?

Let us manage that process for you with professional-grade oversight and full accountability.

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Our expert team

Our expert team are highly specialized professionals equipped with deep knowledge and extensive experience in their respective fields.

Are You Frustrated With Your Vendors?

We get it—and we’re here to help. If you’re dealing with unreliable service, missed work, or unanswered questions, reach out to one of our expert inspectors. From roofing to security, fencing to pool care, we’ll review the issue and offer professional, unbiased guidance to help you move forward with confidence.

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